In order to protect our student's privacy and ensure that no one is able to access confidential information during an advising session, we recommend that you make your advising sessions with students password protected. This option is the default option on your Zoom account already, so you do not need to do anything. In consultation with ITS and others, we do not think this is necessary for classroom meetings, but do believe it is beneficial when discussing protected information with your advisees.
If you have any questions, please feel free to contact either Andrew Adler or Don Blakeman.
Professor Luke Granlund in the MPC department wrote a tutorial on how to use breakout rooms in Zoom for individual help during assessments, such as exams. This allows for providing private, individual help using the breakout room feature while maintaining the ability to address the class as a whole.
Zoom is a web based communication technology (synchronous) that unifies video conferencing, online meetings, group messaging, and a software-defined conference room solution into one easy-to-use platform. Zoom offers a great video, audio, and wireless screen-sharing experience across Windows, Mac, iOS, Android and Linux systems.
Personal Meeting ID (PMI)
You can customize your Personal Meeting ID and URL. This is a meeting number that remains constant and is associated with your Georgetown Zoom account. You also have the option to use this number when starting instant meetings or when scheduling a meeting.
You can default your Personal Meeting ID to your work phone number (317-940-xxxx). This makes it easy to remember for people to request a meeting with you.
Setting a persistent Personal Meeting ID makes it easier for Georgetown employees and students to enter your Personal Meeting Room without an invitation. This could be disruptive to meetings in progress. You can always password protect Scheduled Meetings to prevent this from happening.
Set your Meeting Preferences so that Instant Meetings do NOT use your Personal Meeting ID. You can still share and use your Personal Meeting ID when it's appropriate. This helps to prevent random people joining a meeting in progress using your Personal Meeting ID.
My Meeting Settings
Here are some recommendations for your Meeting Settings that include functionality and convenience.
In Meeting (Basic)
You can record meetings to your local drive (creates an .mp4 file) or you can record to the cloud.
NOTE: Cloud recordings are automatically deleted after 60 days!
When you Select Recorded Meetings from the desktop app, you can:
More about Recording
Note: Zoom will not work over a virtual desktop connection
Signing into Zoom using these steps will establish your account with Zoom
Georgetown faculty can use Zoom to start a meeting and invite their class.
Joining and Starting a Meeting
Scheduling a Meeting
View in Settings the settings for your Zoom meetings. This includes Audio, Video, General (Application, Content Sharing, and Instant Message), Feedback, Recording, Account Type (Basic, Pro, etc.), and Stats (Overall, Audio, Video, and Screen Sharing). See Home Screen: Settings for more details.
Select Start without video to start a meeting sharing your desktop or application.
Select Start with video to start a video meeting.
Select Schedule to set up a future meeting.
Select Join to join a meeting that has already started .
From the Home Screen drop-down menu, you can:
When you select the Meetings icon, you can:
For Scheduled Meetings, you can:
Here are some Zoom best practices to keep your meetings private and help you be a good Zoom community member:
Following recommendations from ITS, you should make sure that you have the most up-to-date version of Zoom on your computer. This requires you to update your client to the most recent version of Zoom on your machine. In order to do this, follow the steps below:
Zoom provides a pop-up notification when there is a new mandatory or optional update within 24 hours of logging in.
You can also manually download the latest version by:
If you already have the Zoom desktop client installed, you can check for updates:
There are 3 types of updates; web-only, mandatory and optional.
Note: If you choose to postpone your optional update, you will only be prompted to update the next time you login.